Due to a recent change in our Parish Office we have an immediate opening to fill. We are looking for a caring, passionate, faith-driven person to join our parish office staff. We are in immediate need of a full time (40 hours/wk., Mon-Fri 8 a.m. - 4 p.m.) Office Administrator. Please share this information with others that you know who would fit the job requirements. Specifics on how to apply are included below.

Parish Secretary/Office Administrator

Full Time Position
Regular Schedule 8-4 Monday through Friday
Full benefits available; Paid Federal Holidays (9 annually); 3 sick days annually; 3 personal days annually; Paid Vacation days (1-week; 2-7 years of service 2-weeks; 8+ years of service 3-weeks)

General Description
The individual for this position represents the parish community both within and outside the office and is the first-warm welcoming-face and voice encountered by persons seeking parish services. The Office Administrator provides general office support to the Priest/s, church, staff, congregation and committees to support the ministries and mission of St. Elizabeth Church. 
 The right candidate will be warm and welcoming, dependable, able to multitask, solve problems and think creatively.  This position is responsible for data & records management, phone & email support, management of the entire church calendar including the calendar of the Pastor, supply & inventory management, communications work including the bulletin and other parish communications, management of the use of church space by church & outside groups, supporting all church ministries, committees and activities while collaborating with volunteers.

Job Functions

Ministry of Customer Service:

• Oversees timely opening and secure closing of office each working day, e.g., lights, heat, office equipment, secures all windows and doors.
• Provides a professional, pleasant, and organized office atmosphere for diverse internal and external customers and visitors.
• Welcome and assist telephone caller by:
  • Directing the caller to the appropriate person.
  • Taking messages or forwards call into voice mail if person is unavailable.
  • Provides callers with information, e.g., address, directions to location, Mass times, etc.
• Greets and assists parishioners/parents/students/guests.

Office Support:

• Typing, filing, and coordination of meetings and associated correspondence/minutes/reports for pastor and staff.
• Oversee and participate in bulletin and other communication productions.
• Prepare, proofread, print and assemble all types of bulletins, letters and flyers
• Background clerical work for parish/school events, as required.
• Changes messages on parish/school signage and phone system.
• Receives, sorts, and forwards incoming mail. 
• Pastoral care for all office interactions including, in person, phone and email points of contact
• Assists in the ordering, receiving, stocking and distributing office/school supplies.
• Coordinates the pick-up and delivery of express mail services (USPS, FedEx, UPS, etc.)
• Assists with other related clerical duties such as photocopying, faxing, filing and collating.
• Proofreading and editing materials as requested.
• Coordinates and Maintains the calendar for all parish events, organizations, the calendar of the Pastor and any outside events that require room reservations on our campus while being mindful of church activities happening off campus
• Maintains rosters for councils, committees and organizations.

Records/Reports:

• Enters new parishioner data and updates existing parishioner data into Servant Keeper, Flock notes and electronically transmit information to envelope service vendor.
• Creates Annual Parish Statistical Report, as needed by the diocese.
• May post parishioner contributions and prepare contribution statements.
• Schedules Mass intentions.
• Maintains sacramental registers, e.g., baptisms, marriages, deaths, confirmation, communion.
• Oversee and keep current repair and maintenance contract and records for all office and communications equipment.

Other:

• Documents and manages Parish facilities keys.
• Participate in the parish goals and objectives as they relate to stewardship and discipleship.
• Maintains orderly files and a clean, organized office space.
• Special projects based on the cycle of the parish/school.
• Attends parish staff meeting, as needed.
• Diocesan sponsored respective training/workshops.
• Inventory and order office and church supplies 
• Coordinate Scrip program including orders, selling, volunteers and movement from office to church.
• Coordinates compassionate outreach to the sick & elderly by organizing Nursing Home visits, Masses and Communion calls
• Schedule Lectors and Eucharistic Ministers including Nursing Home Eucharistic Ministers
• Maintain confidentiality of all church and school business
• Practicing/striving to live out the Gospel message
• Other duties assigned by the Pastor

Education & Experience:
This position requires a minimum of 3 years of experience with excellent customer service in a church or business environment or have knowledge of and be compatible with the teachings and mission of the Catholic Church. Three years demonstrated successful office secretarial/administrative business management experience required. Possession of a BA/BS degree is preferred.  The successful individual will also possess a working knowledge of Microsoft Office Word and Excel and other related applications with the ability to learn new applications.  Excellent communication and interpersonal skills are required. 

To Apply:
Please fill out Employee application form and with it send a cover letter with at least two references and resume by mail, email or drop into the office not later than Wednesday, February 24, 2021:
St. Elizabeth Church Office, 2300 Pontoon Rd, Granite City,  Illinois  62040 
Email:  pastor@stelizabethgc.org
The deadline to receive applications will be Wednesday, February 24, 2021